K.C.Waves Volunteers

Meets are great fun! They give parents a chance to be a part of their child's swimming experience. They also give us a chance to get to know other swim families. By working together, we can provide a very enriching experience for swimmers and their families.

There may be some expenses when coordinating a Pep Rally or some other event. Please use this Reimbursement Form and turn it in to the treasurer or a team manager.

As a volunteer organization, parent/guardian participation in a swim meet is essential to the success of the KC Waves. Every family is required to volunteer at swim meets, and we have a variety of positions to accommodate both novice and experienced parent volunteers. It takes almost 40 parent volunteers to operate a successful, smoothly running dual meet.

Age Group Parent/Ribbon Distributor (6)
Card Runners (2)
Clerk-of-Course and Aids
Concession Stand Volunteers (3 or more)
Head Timer
Heat Winner Distributor
Referee
Ribbon Writers (2)
Runners (4)
Scorer (2)
Starter
Stroke-and-Turn Judges (2-4)
Sweep Judge & Recorder
Timers (6 or 8)

Descriptions of the various positions are listed below.

Age Group Parent/Ribbon Distributor: This is the parent responsible for getting all swimmers in a paticular age group together in a “holding area” once the cards have been distributed. This very important position ensures that our swimmers are ready when the clerk aid is ready to seat the swimmers before an event. This person is also the ribbon distributor back at that holding area for that age group at the end of the meet.
Announcer: The announcer broadcasts meet information during the meet.
Card Runners: Card runners collect the event cards from the timers along with the sweep results and give them to the scorers at the end of each heat. For the 25-yard/meter events (all 10 and under events and 11-12 butterfly), the card runners collect the cards from the swimmers and distributes them to the proper timers at the other end of the pool.
Clerk-of-Course: Swimmers in each event have an event card that lists the swimmer's name, team, event number, heat number and lane number. It is the clerk-of-course’s responsibility to make sure this information is on the swimmer’s card and to check that information against the coaches line up. In the past, the Waves have provided the clerk with pre-printed labels that may be affixed to the card. In addition to distributing cards, the clerks from each team should confer in order to combine or split heats when necessary. Aids to the clerk-of-course should be available to ensure younger swimmers compete in the correct event, heat, and lane. Clerk aids are essential for helping the younger swimmers stay organized for their relays.
Concessions: Concessions are a very important source of income for the team. Members of the concessions team are responsible for selling refreshments and food at home meets. For each meet, one person will be the head of concessions and will coordinate and purchase supplies for the concessions stand.
Head Timer: The head timer is responsible for recruiting, organizing, and supervising timers for all home meets. The head timer should assign each timer to a lane (one home-team and one away-team timer per lane). The head timer normally times each event in a back-up capacity.
Heat Winner Distributor: The Heat Winner distributor gives out Heat Winner ribbons to the winning swimmer in each race.
Referee: The referee has full authority over all officials and shall assign and instruct them before each meet. The referee is also responsible for resolving all matters related to the conduct of the meet. The referee may double as the starter or as a stroke-and-turn judge and should have at least one season's experience in one of these positions before acting as a referee.
Ribbon Writers: Ribbon writers receive the event cards from the scorers' table and record the information on the appropriate ribbons. Ribbons are given for first through sixth place for all events. Younger swimmers who place higher than sixth place receive a sixth-place ribbon.
Scorers: Scorers are responsible for receiving the completed event cards and Sweep Judges' results and recording the appropriate placement of swimmers on the scoring sheets. The scorer determines the official time of the swimmer. The Waves will provide training for our scorer volunteers.
Starter: It is the responsibility of the starter to start each race. The starter must attend a CNSL Starter's Clinic before acting as the starter for any meet. Stroke-and-turn training is also required (see below).
Stroke-and-Turn Judges: The stoke-and-turn judges are responsible for making sure swimmers complete each race in a legal manner. Judges must attend one of the CNSL Stroke-and-Turn Clinic prior to judging.
Sweep Judge & Recorder: Sweep judges observe the order of finish for each race and report that order to the Recorder.
Timers: Timers time each event. Each lane of the pool is assigned one timer from the home team and one timer from the away team. At the conclusion of each race, the timers record the times on the swimmers event card and hand the card off to a card runner. Timers will be briefed at the beginning of each meet and should arrive at the host pool no later than 30 minutes prior to the start of the meet.

How to Volunteer
You have already read how important volunteers are to the success of our summer swim season. You can volunteer by talking to one of the team managers. This year we will have volunteer sign up sheets for each meet in the Team Registry binder located in the team mail box. Please sign up in advance; we'd like to have all positions filled by the Thursday before each meet.

Last Updated June 16, 2009



	Parent Volunteers
	Meets are great fun! They give parents a chance to be a part of their child's swimming experience. They also give us a chance to get to know other swim families. By working together, we can provide a very enriching experience for swimmers and their families. There may be some expenses when coordinating a Pep Rally or some other event. Please use this Reimbursement Form and turn it in to the treasurer or a team manager. As a volunteer organization, parent/guardian participation in a swim meet is essential to the success of the KC Waves. Every family is required to volunteer at swim meets, and we have a variety of positions to accommodate both novice and experienced parent volunteers. It takes almost 40 parent volunteers to operate a successful, smoothly running dual meet. Age Group Parent/Ribbon Distributor (6) Card Runners (2) Clerk-of-Course and Aids Concession Stand Volunteers (3 or more) Head Timer Heat Winner Distributor Referee Ribbon Writers (2) Runners (4) Scorer (2) Starter Stroke-and-Turn Judges (2-4) Sweep Judge & Recorder Timers (6 or 8) Descriptions of the various positions are listed below. Age Group Parent/Ribbon Distributor: This is the parent responsible for getting all swimmers in a paticular age group together in a “holding area” once the cards have been distributed. This very important position ensures that our swimmers are ready when the clerk aid is ready to seat the swimmers before an event. This person is also the ribbon distributor back at that holding area for that age group at the end of the meet. Announcer: The announcer broadcasts meet information during the meet. Card Runners: Card runners collect the event cards from the timers along with the sweep results and give them to the scorers at the end of each heat. For the 25-yard/meter events (all 10 and under events and 11-12 butterfly), the card runners collect the cards from the swimmers and distributes them to the proper timers at the other end of the pool. Clerk-of-Course: Swimmers in each event have an event card that lists the swimmer's name, team, event number, heat number and lane number. It is the clerk-of-course’s responsibility to make sure this information is on the swimmer’s card and to check that information against the coaches line up. In the past, the Waves have provided the clerk with pre-printed labels that may be affixed to the card. In addition to distributing cards, the clerks from each team should confer in order to combine or split heats when necessary. Aids to the clerk-of-course should be available to ensure younger swimmers compete in the correct event, heat, and lane. Clerk aids are essential for helping the younger swimmers stay organized for their relays. Concessions: Concessions are a very important source of income for the team. Members of the concessions team are responsible for selling refreshments and food at home meets. For each meet, one person will be the head of concessions and will coordinate and purchase supplies for the concessions stand. Head Timer: The head timer is responsible for recruiting, organizing, and supervising timers for all home meets. The head timer should assign each timer to a lane (one home-team and one away-team timer per lane). The head timer normally times each event in a back-up capacity. Heat Winner Distributor: The Heat Winner distributor gives out Heat Winner ribbons to the winning swimmer in each race. Referee: The referee has full authority over all officials and shall assign and instruct them before each meet. The referee is also responsible for resolving all matters related to the conduct of the meet. The referee may double as the starter or as a stroke-and-turn judge and should have at least one season's experience in one of these positions before acting as a referee. Ribbon Writers: Ribbon writers receive the event cards from the scorers' table and record the information on the appropriate ribbons. Ribbons are given for first through sixth place for all events. Younger swimmers who place higher than sixth place receive a sixth-place ribbon. Scorers: Scorers are responsible for receiving the completed event cards and Sweep Judges' results and recording the appropriate placement of swimmers on the scoring sheets. The scorer determines the official time of the swimmer. The Waves will provide training for our scorer volunteers. Starter: It is the responsibility of the starter to start each race. The starter must attend a CNSL Starter's Clinic before acting as the starter for any meet. Stroke-and-turn training is also required (see below). Stroke-and-Turn Judges: The stoke-and-turn judges are responsible for making sure swimmers complete each race in a legal manner. Judges must attend one of the CNSL Stroke-and-Turn Clinic prior to judging. Sweep Judge & Recorder: Sweep judges observe the order of finish for each race and report that order to the Recorder. Timers: Timers time each event. Each lane of the pool is assigned one timer from the home team and one timer from the away team. At the conclusion of each race, the timers record the times on the swimmers event card and hand the card off to a card runner. Timers will be briefed at the beginning of each meet and should arrive at the host pool no later than 30 minutes prior to the start of the meet. How to Volunteer You have already read how important volunteers are to the success of our summer swim season. You can volunteer by talking to one of the team managers. This year we will have volunteer sign up sheets for each meet in the Team Registry binder located in the team mail box. Please sign up in advance; we'd like to have all positions filled by the Thursday before each meet. Last Updated June 16, 2009